Prompt Library / Voice & Tone Calibration

Build a One-Page Tone of Voice Guide

Paste in a few emails or documents you have written that sound how you want your business to sound. AI will study them and write a one-page guide your team can use to write the same way.

Primary sector: Professional services
Tasks: Planning and processes, Marketing and sales
Published:

Copy and use

Full instructions

  1. Copy the instructions
  2. Paste them into ChatGPT, Claude or Gemini
  3. Replace anything in [square brackets] with your details
Act as a writing coach for a small professional services firm.

Here are 3 to 5 emails or documents I have written that sound how I want the business to sound:
[PASTE EXAMPLES]

Study them and write a one-page tone of voice guide for my team:
1. Our voice in 3 words, each with a one-line explanation.
2. Do and do not: 5 pairs, each with a short example taken from my writing.
3. Words and phrases we use, and ones we avoid.
4. How we open and close emails.
5. A before-and-after rewrite of one stiff sentence.

Operating rules: Base everything on my examples only - do not invent a brand personality. Keep it to one page. Use hyphens only.

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